Settlement and Invoicing
To manage a settlement, go to Settlements and then to the Settlements tab.
There are 2 types of settlements created using a fee. The 2 types are "Provisional" and "Final".
Invoice can be printed out from the system using a settlement tab.
In addition, you can also manage the settlement status of a settlement by manually updating the status.
Create an Invoice
![Settlement Create Invoice](/images/support/settlement_create_invoice.png)
To create an Invoice:
- select the settlement line that you wish to create an invoice.
- From the drop down on top, select either "Provisional Invoice" or "Final Invoice". The list of document available may differ based on implementation.
- Click
to create the invoice.
- Once the invoice is created, it will appear in the "Attachment" tab.
![Settlement Invoice Attachment](/images/support/settlement_invoice_attachment.png)
- To view the attachment, select the attachment and click
to open the file for viewing.
Manage Settlements
![Settlement Manage Settlement](/images/support/settlement_settlements.png)
To update settlement status:
- Click
to start editing.
- In Status, select the applicable status of the settlement. The status is manually tracked by the user.
"Pending": The oringinal status when a settlement is createed.
"Invoice Sent": indicate an invoice has been sent.
"Invoice Received": indicate an invoice has been received.
"Cash Disbursed": indicate that cash has been disbursed.
"Cash Received": indicatethat cash has been received.
- Click
to confirm update.
Each Settlement information are based on data created in Trading or updated in Operations. Below are the fields that are available:
![Settlement Manage Settlement](/images/support/settlement_settlements.png)
- Settlement Ref., the settlement ref of the settlement.
- Entity, the entity of the settlement.
- Book, the book of the settlement.
- Settlement Type, the type of settlement. Type can be either "Provisional" or "Final".
- Counterparty, the counterparty of the settlement.
- Total, the total amount of the settlement. Positive value is receivable. Negative value is payable.
- Currency, the currency use for the amount in the settlement.
- Issue Date, the date the settlement is issued.
- Due Date Basis, the due date basis used for the settlement.
- Status, the status of the settlement.
- Booking Entity Address, the address of the booking entity.
- Counterparty Address, the address of the counterparty.
- Payment Instructions,the payment insturction for this settlement.
- Special Instructions, enter applicable special insturctions for this settlement.
- Other Party Reference, enter applicable other party reference. For Example, Vendor's Invoice No.
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